BizDoc based Applications
BizDoc-based applications advantage any or all BizDoc Features and functionality including dynamic workflow, budget monitoring, alerts and escalations, online and offline operation.
Unified BizDoc Web system supports any number of users and any number and types of BizDoc-based applications, sometimes called forms or processes.
Table of Contents
Task Management and Control
Introduction
BizDoc Tasking is a designated software module specifically designed to facilitate task management across the enterprise as well as in smaller work groups. Because of its powerful yet simple to use workflow, managing tasks has never been easier. The bottom line; the organization meets deadlines, cuts down on management time and pinpoints where problems are cropping up.
BizDoc Tasking is accessible online and can be easily customized to suit any hierarchical need. Projects can be set up with individual tasks, full status checking, full integration with other enterprise systems and to produce queries and reports, including irregularities and overdue items.
An important feature in BizDoc Tasking is the attachment of all correspondence that comes up during a task flow. In this way, anyone involved in the project can easily see related documents. This helps mangers make more informed decisions quicker. It also enables companies to go back and analyze past processes with great accuracy and detail.
The entire system includes three major components:
- Process management of Tasks and Steps (Subtasks)
- Enterprise applications integration
- Queries and reports
Special emphasis was put into designing the kinds of tools that would be extremely useful to managers. These include:
- Deviation reports – breakdown by initiator, responsibility, date, project etc.
- Tasks report per time periods
- Tasks reports by different breakdowns
- Task search by different parameters
Advantages And Functionality
Full planning, approval, and control over all aspects of company’s tasks.
Push ability using email to entities outside the organization.
Full transparency of process workflow, and accessibility from anywhere at each step of the approval processes.
Much quicker supervision of projects, reduction assessment and approval time in organization and saves executive time.
Monitoring the entire “life-term” of a task.
Dynamic workflow based on decisions made along the way.
The system is web centric, using only a web browser at the user workstation, easy to use and to maintain.
Performing tasks within the system is according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
Vendor Inovice
Introduction
BizDoc Inovicing is a robust software application module that saves employees’ time, and improves company’s efficiency by management, control and approval of suppliers invoices. The system automates the approval process of supplier invoices via a unique workflow engine and online, or typed, input from the supplier. Total control is gained resulting in a much more efficient, streamlined process.
The entire implementation may include up to five major components:
- Process management of supplier invoices
- Budget control
- Enterprise applications integration
- Connectivity to suppliers’ back-office systems
- Queries and reports
Advantages And Functionality
Full approval and control over all aspects of payable invoices from receiving, through invoice approval for payment.
Performing tasks within the system is accomplished according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
Full transparency of process workflow, and accessibility from anywhere at each step of the approval processes, including external access from outside suppliers.
Saves considerable manpower hours and makes the authorization process much easier for all managers involved.
Monitoring the entire “life-term” of an invoice, from receiving, through automatic or management approval workflow, and up to invoice approval for payment.
Direct online communication between BizBill and company’s finance and ERP system that issued the purchase order.
Automatically receipt invoices from suppliers’ back-office systems thereby saving precious manual inputting of numerous bills. Determining discrepancies between orders and invoices save manual procedures to type and compare the invoices vs. the orders, and reserves attention to handling exceptions. Matched invoices are automatically fed into the company’s financial system, and unmatched invoices are routed through invoice approval process.
The system is web centric, using only a web browser at the user workstation, easy to use and to maintain.
Performing tasks within the system is according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
Procurement
Introduction
BizDoc Purchasing is a designated software module that saves employees’ time, reduces expenditures, and improves company’s efficiency by managing and controlling approval processes of internal purchase requisitions. BizDoc Purchasing is user friendly and easy to implement, and provides superb workflow for developing and customizing complex processes quickly and easily.
The entire system includes four major components:
- Process management of Purchase Requisition
- Budget control
- Enterprise applications integration
- Queries and reports
Advantages And Functionality
Full planning, approval and budgetary control over all aspects of company’s procurements.
Full transparency of process workflow, and accessibility from anywhere at each step of the approval processes.
Reduction assessment and approval time in organization and saves executive time.
Monitoring the entire “life-term” of a purchase process, from initiation of the request by an employee and up to supplier’s invoice approval.
Inclusive budget control serves as a management decision support tool.
Dynamic workflow based on requisition content.
Web-based technology allows accessibility from anywhere using only a web browser at the user workstation; it is easy to use and to maintain.
Performing tasks within the system is according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
Travel Abroad Expense
Introduction
BizDoc Travel is a comprehensive application module that reduces expenditures, saves employees’ time, and improves company’s efficiency by automating the approval process of planning, management, and control of global travel requests and travel agency’s invoices via a unique workflow engine.
BizDoc Travel enables companies to easily and efficiently manage the entire process of employee travel inside the organization as well as with the travel agency. The module application is designed to integrate with ERP and Finance systems and contains plenty of options for customizations to suit specific organizational needs.
The entire system includes five major components:
- Managing and supervising reservations
- Budget control
- Enterprise applications integration
- Queries and reports
Advantages And Functionality
Full planning, approval and budgetary control over all aspects of company travel including flights, transportation, hotels, car rental, expenses etc.
Performing tasks within the system is accomplished according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
Full transparency of process workflow, and accessibility from anywhere at each step of the approval processes.
Advanced approval workflow reduces assessment and approval time in organization and saves a lot of executive time and hassle.
Monitoring the entire “life-term” of a travel, from initiation of travel request, through management approval workflow, and up to invoice approval for payment.
Direct online communication between BizDocket and company’s finance and ERP systems.
Automatically receipt invoices from travel agency’s back-office system thereby saving precious manual inputting of numerous bills. Determining discrepancies between orders and invoices save manual procedures to type and compare the invoices vs. the orders, and reserves attention to handling exceptions. Matched invoices are automatically fed into the company’s financial system, and unmatched invoices are routed through invoice approval process.
The system is web centric, using only a web browser at the user workstation, easy to use and to maintain.
Access to the information is hierarchy and permission based. Performing tasks within the system is according to authorization privileges granted to each user (e.g. to view, to approve, to modify, to execute reports, etc.).
