Purchase Requisition System (PRS) is an advanced software package designed to manage and follow up on intra-organizational requisitions over the Internet or an intranet. It also provides budget control functionality and ERP connectivity.
PRS allows you to create purchase requisitions and to dispatch them to appropriate destinations. During their life cycle in PRS, requisitions are sent to one or more approving authorities and ultimately to the buyer and an external ERP system. Built-in control mechanisms allow you to follow up on delivery up until the supplier invoice is recorded in the organization’s ERP system and reported back to PRS.
The work flow is based on a “desktop tray” metaphor. As requisition documents move through the circuit, they land on the “tray” of the user who is required to process it. New or signed documents move to other trays but also remain in follow-up trays with an appropriate status note until a procedure involving a specific tray runs its course.
As requisitions are issued by an initiator, PRS routes them to signers who are authorized to read and edit the requisitions and approve them. Based on company procedures and regulations, requisitions are automatically dispatched to a hierarchy of signers in a pre?defined sequence: a signer receives a requisition only after the previous one has approved it. Signers can confer with other users before they sign or reject the requisition, and can also send the requisition back to one of the previous signers along the route.
The budget control feature allows an authorized user to display budget accounts, amounts, and actuals. Budget status obtained from PRS and the ERP can be drilled down or drilled up. The budget can be shown as expense budget and cash-out flow.
PRS interfaces to your organization’s ERP system, to send and receive requisition data. Requisitions that have been processed through PRS can be transferred to the ERP system for further processing and handling. Data recorded in the ERP system in connection with PRS documents (PO, receipts, and invoices) is channeled back to PRS to obtain streamlined inquiries and reports.
The end-user interface of PRS uses the Internet browser technology installed on your PC workstation, reducing learning time to none. Any moderate Internet surfer can easily operate PRS without additional effort: users record data in easily identified forms and navigate through forms and trays using familiar links.
PRS was developed with 24x365 uptime computing in mind, for mission-critical management. It allows you to use the information systems your business depends on without interruption, 24 hours a day, 365 days a year. PRS features the highest availability demanded by distributed, international, and multi-national organizations.